When is it time to archive files and email? Answer: When you're done with them.
It is so easy to keep everything electronic but is that necessary? Yes, we want to preserve historical documents and photos. But do we need to save every email and corporate document? The answer should be NO for several reasons.
Every business should have an electronic retention policy. For example, Intrada recommends data, including email, to be archived after three years - and all data, including email, deleted after seven years. Not only does this policy lower the amount of data managed on the network, but it also decreases the organization's liability in the event of a compromise.
Most email services offer clients an auto archive function that moves emails to a secondary location to free up resources; most people never use it. Searches will find the email in the archives, allowing your email system to run much more efficiently.
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According to the Email Retention Laws in the United States:
Personal Records Retention Guideline: Keep everyday paperwork for three years
Personal Records Retention Guideline: Documents you should keep forever
Intrada encourages everyone to archive old files, but ensure your archive is in a secure location with a backup. If you need help with archiving, contact our help desk.
Click here for a cybersecurity awareness training poster that Intrada Technologies clients may print and post to meet cybersecurity insurance requirements. |
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Intrada Technologies is a full-service web development and network management company with a focus on creating ongoing, trusted partnerships with each of our clients.
We make sure our clients have what they require to run their businesses with maximum efficiency and reliability, as many of their needs are mission-critical.
Our unique, collaborative partnerships allow us to provide our clients with the assurance that we will be there when they need us.